ImageNow for Legal & Compliance

Protect Confidential Information and Support Regulatory Compliance

Meeting today’s regulatory mandates requires practical methods to address multiple requirements across your campus. Perceptive Software understands the compliance issues your school faces and develops solutions that seamlessly complement your overall compliance strategy.

The unique and powerful functionality of ImageNow can unify your approach. Across the legislative spectrum, there are three common requirements for compliance — data integrity, confidentiality and accessibility. ImageNow technology comprehensively and cost-effectively supports these provisions.

Perceptive Software ECM technology supports your school’s compliance with:

The Freedom of Information Act

The Freedom of Information Act requires higher education institutions to disclose financial information and other data the public have a right to view. ImageNow enables authorised users at universities and colleges to instantly access specific information directly from business system screens, helping them meet timeframes for information provision to individuals.

Information officers can also use ImageNow to quickly find and collate the documents needed to prepare publication of institutional information. Auditing features help schools monitor the information that is released.

The Data Protection Act

The Data Protection Act aims to safeguard the privacy of individuals and ensure that personal details are only used for the purpose they were collected for and are not divulged without permission. The single-click document access provided by ImageNow enables businesses and public sector organizations to quickly fulfil information requests from students, staff and the Office of the Information Commissioner. With ImageNow, only authorised users can access documents and reporting features provide a full history of each document.

The Higher Education Act

ImageNow helps higher education institutions manage supporting documents relating to bursaries, tuition fee plans and access agreements submitted to the Office of Fair Access (OFFA) and all other provisions of the Higher Education Act. If OFFA requires your school to submit additional documents, ImageNow enables staff to instantly retrieve these and print hard copies, send via paperless outbound fax or consolidate documents into a PDF that is burned onto a CD for convenient review.

Tier 4 Border Legislation

Perceptive Software’s Tier 4 Enrolment solution, built on ImageNow document management and workflow, allows universities to capture, automatically organise, process, store and instantly access passports, ID cards, visa extension letters and any other file required by law.